Accounts payable
Bills, approvals, payment runs and a vendor ledger that agrees with the GL.
From the vendor record to the remittance. Bills carry tax codes and dimensions, approvals are enforced by role, and payment runs post themselves — including the realised FX difference.
- Category
- Finance
- Status
- Available
- Depends on
- 1
- Connectors
- 7
What it does
Accounts payable, in practice
The parts that matter day to day, not a feature matrix.
Total outstanding
€536,500
Overdue
€246,159
Illustrative product screen — sample data, not a measured result.
Works with
Accounts payable needs the ledger underneath it
Modules write through one engine, so what this one needs is a dependency rather than an integration project.
Often switched on together
- AvailableExplore
Accounting
A general ledger that drills back to the document behind every number.
- In developmentExplore
Procurement
Requests, orders and receipts that line up with the bill.
- AvailableExplore
Accounts receivable
Invoices out, cash in, and a clear view of who owes what.
- AvailableExplore
Cash flow
Bank feeds in, reconciliation done, cash position you can trust.
Industries
Where this does the most work
Problems it removes
What people come to us with
Connects to
Connect what you already use
Connector status is stated honestly. Only file import and export are live today; the rest are planned or built on request.
- AvailableExplore
Spreadsheet import & export
CSV and Excel in and out, everywhere. Live today.
- AvailableExplore
Bank statement import
CSV and OFX statements imported into an audited batch. Live today.
- PlannedExplore
Payment files
Payment runs exported in your bank's format.
- On requestExplore
Xero
Bring balances and transaction history across from Xero.
- On requestExplore
QuickBooks Online
Migrate master data and history from QuickBooks Online.
- On requestExplore
Sage
Take history out of Sage without retyping it.
- PlannedExplore
Zoho Books
Import master data and open items from Zoho Books.
The layer on top
What G1 notices in this data
Analysis reads the same records the ledger writes, under the same permissions.
Example observations
A supplier bill looks like one you have already paid
anomalyA bill for €18,400 matches the amount and reference of one posted on the 6th. Both are approved, one is already in a payment run. The supplier has never invoiced the same reference twice in three years of history.
You are leaving an early settlement discount on the table
opportunityTwo suppliers offer 2% for settlement within ten days. Over the last six months, bills from both were paid on average on day 13. The cash was available on each of those dates.
Scenarios
Where this module changes the day
Illustrative situations, not clients. There are no measured results here because there is nothing to measure yet.
- Illustrative scenarioExplore
A multi-site hospitality operator
Daily numbers for a business that reports monthly
Eleven venues, one small central finance team. Takings, card settlement and supplier invoices all arrive at different times and in different formats. Labour and food cost as a percentage of revenue are known monthly, which is well after the week in which they could have been changed. Site managers work from their own spreadsheets.
- Illustrative scenarioExplore
A regional building contractor
Knowing what a job will cost before it is finished
Committed cost lives in a folder of subcontractor orders. Posted cost lives in the accounts. Variations are agreed on site and priced weeks later, and retention is tracked on a spreadsheet that only the commercial manager maintains. Cost to complete is a quantity surveyor's judgement, revisited monthly, and by the time a job is known to be losing money the remaining scope is already committed.
- Illustrative scenarioExplore
A specialist retail chain
Thirty-four stores reconciled before opening
Three card providers settle in batches on different days, net of fees. The till system exports takings in one format, the bank statement arrives in another, and someone matches them by eye. Differences are written off as timing until the month is closed, at which point nobody can say which store they came from.
Finance
Accounts payable is running today. See it on your own numbers.
We will walk through it with your chart of accounts and your documents, not a demo company.