Too many systems
“I have too many disconnected systems.”
Systems accumulate. Each one was the right answer to a small problem, and together they became a bigger one. The fix is not to replace everything — it is to connect what works and stop the manual bridges between the rest.
What it looks like day to day
- The same customer exists in three places, spelled three ways
- Someone exports from one system to import into another, every week
- Nobody can say which number is the real one
- Adding a new tool makes the problem worse, not better
What changes
Same capabilities. One system instead of several.
The modules below are the ones that answer this problem. On the left of the switch they are where most businesses keep them today; on the right they are on one engine, reading and writing the same records.
Tangled
The same capabilities, spread across tools that were each the right answer to a smaller problem.
How G1 approaches it
- Map what you run today and what each system is genuinely good at
- Connect the ones worth keeping; import from the ones that only hold data
- Move the overlapping work onto one ledger so the figures stop diverging
- Retire tools when they have nothing left to do — not before
Modules
What you would actually switch on.
Activated when they earn their place, not sold as a suite. The status on each one is the real one.
- AvailableExplore
Accounting
A general ledger that drills back to the document behind every number.
- AvailableExplore
Analytics
Analysis on the live ledger, not a copy of last month's export.
- In developmentExplore
Documents
The paperwork attached to the record it belongs to.
- In developmentExplore
Customers
One customer record, whichever part of the business is looking.
- PlannedExplore
Business intelligence
The wider data layer, for when finance is only part of the question.
Where it shows up
Industries where this is common.
Not a claim about who we work with — a note on where this situation tends to appear.
The human layer
Technology when you need it. Expertise when you need it.
Some of this is configuration. Some of it is a decision someone has to sit down and make with you. These are the people-shaped parts of solving this particular problem.
Systems architecture
A view of the whole estate rather than one system at a time. Which tool is the system of record for what, how data moves, and what happens when you add the next one.
- One system of record per kind of data
- Integrations that reduce work rather than add it
- A path for the next system, before it arrives
Implementation
Configuration, migration and the unglamorous work of agreeing opening balances. The point is a system people actually use, not a go-live date that is technically met.
- Chart of accounts and dimensions designed once, used everywhere
- History migrated and reconciled before the first posting
- People trained on their own data, not a demo company
Transformation
New software on an old process buys very little. Transformation work redesigns the process first and then uses the system to hold it in place.
- Process redesigned before it is automated
- Responsibilities and approvals made explicit
- A plan that survives the person who wrote it
Usually next to it
Problems that tend to travel together.
Too many systems
Tell us how this actually plays out in your business.
We will show you which parts of G1 apply, what is live today and what is not — and say so when the answer is that you do not need us.